Top Quoting Apps for Australian HVAC & Air Con Businesses

Live supplier pricing integration means your materials costs in quotes are current wholesale prices — not guesswork. When refrigerant costs, copper pipe, and unit prices shift week to week, having your quote pull live pricing from your supplier account is the difference between quoting accurately and eating margin on every job.

Service contract quote tools handle recurring billing — quote the maintenance schedule upfront, tie it to specific units at the client site, and AroFlo manages the recurring invoicing. The asset register ties quotes to specific units at client sites, so your service history, compliance records, and warranty information all live in one place.

It's the most expensive option on this list and the setup takes longer than simpler tools. But for HVAC businesses with any volume of maintenance contracts and significant materials spend, it pays for itself in margin recovery alone.

Quote on-site from your phone — note units, access conditions, materials required, and send a professional quote before leaving the site. For HVAC businesses doing reactive breakdown work and new installations, this covers 90% of what you need in a package that costs $29/month and is built in Australia.

Offline mode works in plant rooms and commercial buildings with no signal — a real-world requirement that many HVAC tools ignore. The SWMS and compliance form templates mean your safety documentation is generated as part of the quoting workflow, not as a separate admin task.

The limitation is at the service contract and maintenance operations end. If you're running a large book of planned preventative maintenance with asset registers across multiple commercial sites, ServiceM8 will start to show its limits. For reactive-first HVAC businesses, it's the best value option available.

Built specifically for HVAC. Quoting, asset management, service contracts, and refrigerant compliance all native — not bolted on from a generic trades platform. If your business is pure HVAC maintenance and installation, FieldInsight is more purpose-built than AroFlo for your specific workflows.

Refrigerant tracking compliance, equipment asset registers, and service contract management are all first-class features rather than workarounds. The limitation is scale — it's a smaller platform than AroFlo or simPRO, and you'll need to contact them directly for pricing and a demo.

For small HVAC businesses doing mostly reactive work, Tradify gives you a clean quoting interface with material library, good mobile apps on iOS and Android, and Xero integration. No live supplier pricing and no service contract tools — it's a general trades quoting platform, not HVAC-specific.

Worth considering if you're coming from quoting in Word documents or a price book and you want a big improvement in professionalism for a modest monthly cost. Once your operations grow and you need service contracts or live materials pricing, you'll likely outgrow it.

For large HVAC operations running commercial maintenance contracts, simPRO is the industry standard. Multi-site quoting, service contract billing, progress claims on large projects — the depth of feature that smaller platforms can't match. Built in Brisbane, it's used by many of Australia's largest commercial HVAC contractors.

Expect a significant cost, a formal implementation process, and a meaningful learning curve. If you're running a large team across commercial sites and losing track of costs and contract billing, simPRO pays for itself. If you're a small or medium operation, it's more than you need.